Case studies

Rebuilding StageClip's cloud architecture saved $28,000 per month

The client’s virtual graduation platform connected to 1000 WordPress sites generated $30,000 per month in cloud costs. Rearchitecting them under one Next.js application cut the bill to only $2,000 per month.

About StageClip

Before 2020, StageClip specialized in preparing personalized videos of graduation ceremonies.

When the COVID pandemic hit in 2020, StageClip changed into an event technology provider to diversify revenue. Their new video platform lets universities and high schools create and share clips from online graduation ceremonies.

StageClip is a technology partner of over 1400+ educational institutions worldwide, including the University of California, Florida International University, or the University of St. Andrews.

Country

UK

Industry

Event technology

Timeline

11.2019 – 12.2021

Before 2020, StageClip specialized in preparing personalized videos of graduation ceremonies.

When the COVID pandemic hit in 2020, StageClip changed into an event technology provider to diversify revenue. Their new video platform lets universities and high schools create and share clips from online graduation ceremonies.

StageClip is a technology partner of over 1400+ educational institutions worldwide, including the University of California, Florida International University, or the University of St. Andrews.

1,400+

B2B clients to date

1.3M

total unique users

1441

graduation events serviced

Business context

Once we upgraded StageClip’s core product, their team needed to optimize the company’s Azure cloud costs.

Every B2B client has one WordPress site under the stageclip.com domain where university graduates would upload their stage speeches.

In 2020, StageClip’s platform for managing virtual graduations reached peak interest, so the team kept adding sub-pages for clients.

Once the company operated 1000+ sites hosted on 25 servers, their cloud cost exploded up to $30,000 monthly.

StageClip asked our engineers to:

  • Investigate why the architecture is so expensive
  • Reduce cloud spending while the service stays live

Partnership goal To find why the cloud cost $30,000 monthly and to cut the spend

Before

StageClip kept scaling cloud services for incoming clients but did optimize their architecture

After

1000 client websites nested in a Next.js application cut the cloud costs by 93%

The Software House's cloud engineering team led the optimization project

We worked on:

Team formation

Two cloud engineers worked on rearchitecting while another development team from us focused on product growth.

At one point in our partnership with StageClip, our dedicated team scaled up to 22 experts that included 8 Developers, 4 QA Engineers, and 2 Project Managers.

 

Our partnership

StageClip reached a record low in cloud spending of $2,000 per month. This is because all subdomains of the 1000+ WordPress sites connect to 1 Next.js application which only requires 1 server instead of the previous 25.

The development

StageClip build their initial Azure architecture themselves with just a team of 3: CTO and 2 full-time developers.

Their system wasn’t design to saved costs, because they were busy scaling the product for hundreds of new institutional clients.

Our engineers discovered that Azure services costed thousands per month because:

  • The cloud received traffic from 1000 WordPress websites used by clients
  • One client page required one Azure service

Architecture diagram 1

They build a Next.js application with a client panel and a backend that service the traffic from 1000 websites.

This way, the number of Azure services went down to one, which eventually resulted in a $28,000 monthly saving.

Architecture diagram 2

The team also needed to modify the base Next.jx so that it recognizes different subdomains.

They also used the framework to build a transition system that kept the product live while StageClip switched from the old to the new architecture.

What happened next

Once StageClip could rely on a cost-efficient Azure architecture, they entered a contract with 400 more universities and institutions.

In 2022, over 1400 B2B clients subcsribed to their virtual graduation platform.

Discover our work for StageClip in detail

How we cut cloud costs from $30K to $2K per month by nesting 1000 websites in one Next.js app

Marcin Kuśmierz and Marcin Królczak, our cloud engineers who worked with StageClip, reveal how they remodeled the company's Azure architecture.

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